Level 3 (CAVA) – Evidence Folder

Hello. At the Axiom Dynamics Training Academy, we get lots of queries about the Evidence Folder that makes up part of the portfolio for the Level 3 Certificate in Assessing Vocational Achievement (CAVA).

Regardless of whether you are going to assess occupational competence or vocational skills, (or maybe both), there are several pieces of information and evidence which need to be completed. Below is a short description of what you will need to achieve for each part of your overall portfolio and further evidence folder, (in Units 2 and 3), so you have a clear understanding of it is you have to do.


Candidate Assessor Details  

The Candidate Assessor Details is information, for example, contact details, about the candidate assessor. There is also an Initial Assessment to be completed.  This form asks things like, if you have any experience in assessing or if you have any recognised prior learning in this field. This will help us get a better understanding of who you are.

Learner Details          

This document is all about the learners who are being assessed. It will include their contact details, and learning needs or requirements they may have and what standards or criteria are being assessed. The learner must fill out the questions with the assessor prior to the assessment taking place.

Achievement Summary Sheet

This document allows you and your course tutor to see at what stage you are at in your qualification. It shows the units you have completed and the dates when you met them. You will continually update this as you work your way through the qualification.

Specimen Signature Sheet

The specimen signature sheet is a copy of your signature to be used on all documentation. You will need to provide a copy of your signature on this sheet. You can insert an image file into the table in the document or you can print, scan and upload the document, whichever is more manageable for yourself.

Assessment/Action Plan Sheet

This action plan is a form that candidate-assessors can use when planning with the learner’s what they must achieve during the assessment visit. These plans are to be written and agreed with the learner with oversight from the assessor, ensuring all parties are aware of what is required for the assessment visit. It is recommended that the appropriate assessment criteria the candidate assessor is intending to cover are listed in the first column, with a planned action for the candidate assessor to complete by a set deadline in the second and third columns. All agreed actions will be reviewed on the following assessment visit and new actions will then be established and further action plans developed, once agreed with the learner the candidate assessor and assessor will review and discuss further. For Work-based assessments, it is preferred that the candidate assessor uses observations, questions and work products to evidence the assessment taking place with other evidence methods used as additional support.           

Candidate Assessor Observation     

This document is the one which the candidate assessor will use for the observations. This template should be used when the candidate assessor is assessing the learner as evidence, all of which could be gathered in the classroom, the workplace or at home. The candidate assessor must observe two different learners, four assessments in total (two assessments could occur on the same day with the same learner if different assessment methods are used, however, they must be documented separately. For the CAVA qualification, the candidate assessor would be expected to produce a total of eight observations with at least one being observed and documented by your assessor. On completion of the observation, the candidate assessor would insert a copy into their portfolio of evidence on their observations.               

Assessment Record Sheet

The assessment record can be used to record all types of decisions made by the assessor. The record can be used for more than one type of evidence and should provide an audit trail for each visit with the learner.

The original document should be held by the centre in a separate location to the learner’s portfolio, in case the portfolio is lost. A copy should be placed in the learner’s portfolio so that they are aware of their progress towards the completion of the unit and/or qualification.

Unit 1 (D6015313)      

The aim of this unit is to assess the candidate assessor’s knowledge and understanding of the principles and practices that underpin assessment. All learning outcomes must be assessed using methods appropriate to the assessment of knowledge and understanding. There must be valid, authentic and sufficient evidence for all the assessment criteria. However, one piece of evidence may be used to meet the requirements of more than one learning outcome or assessment criterion. An ILP template is included as part of the portfolio, please refer to the Portfolio Guidance outlining the requirements for this unit.

Unit 2 (H6015314)     

The aim of this unit is to assess the candidate-assessors performance in assessing occupational competence in an individuals work environment. There must be evidence to cover all of the assessment methods listed in the unit. As a minimum, there must be performance evidence for the following, observation of performance in the work environment, examining products of work and questioning the learner. Other forms of evidence will be acceptable for the remaining assessment methods, discussing with the learner, use of others (witness testimony) looking at learner statements; or recognising prior learning. Other supporting documents are contained within the portfolio and will be completed by the course assessor as part of your completed portfolio. A copy of the qualification specification/standards/criteria must be included evidencing what you’re assessing your learners against.                                                                                                         

Unit 3 (F6015319)      

The aim of this unit is to assess the candidate assessors performance in assessing vocational skills knowledge and understanding in a workshop, classroom or other training environment rather than assessing competence in a work environment. As a minimum, there must be performance evidence for at least three of the following assessment methods: assessments of the learner in simulated environments, skills tests, oral and written questions, assignments, projects, case studies and or recognising prior learning. The candidate assessors performance evidence must be assessed by observation, examining the products of work, questioning or professional discussions. Other supporting documents are contained within the portfolio and will be completed by the course assessor as part of your completed portfolio. A copy of the qualification specification/standards/criteria must be included evidencing what your assessing your learners against.      

Evidence Tracking Sheets

Your final folder is your evidence tracking sheets. The awarding organisation requires that you add the dates of when you have completed each unit. Once you have fully completed the tracking sheet, you will need to sign the last page and then use the upload feature to send it to us. These will then be countersigned by your course tutor/ assessor and potentially by an Internal Quality Assurer.

Further Evidence Folder

Professional Discussion 1 and 2      

A 1:1 review with your assessor to confirm that all aspects of the IQA process are covered. This is completed with your assessor on each of your visits to assess them. 

Individual Learning Plan (ILP)

The ILP is almost like a written contract between you and your assessor and is geared towards the achievement of your qualification. Careful assessment planning and prior knowledge of your learner’s previous achievements are the key to ensuring everyone involved understands what will take place and when. The plan can be reviewed and updated at any time to take into account progress as well as achievements.


A minimum of 3 policies that are used within your organisation that will relate to what is being assessed. eg. health & safety, equality and diversity, data protection/ GDPR.

Continuing professional development (CPD)

Continuing professional development (CPD) can be anything that you do that helps you improve your practice. CPD should relate to your job role as well as the subjects you quality assure and can be based on the results of evaluation and feedback. You should reflect on the activities you carry out so that they have a positive impact upon your development and role.

You will need to check the requirements of your organisation to ensure it meets your needs and amend the form accordingly.

Qualifications, Standards, Criteria Documents        

You will need to submit these supporting documents which you have used in the process.  These will include Qualification Specifications and/or Standards or Criteria.

Hopefully, this short explanation has now given you a better understanding of what is required to complete this section of your portfolio, however, should you have any further questions please do get in touch with us here.

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